training

Reviewing and Approving Reports: Who Should Do It and How

SEMINAR OVERVIEW

To this day, many police agencies have an outdated and risky approach to reviewing and correcting reports. Doing it incorrectly leads to production of misinformation, different versions of reports, and risk of litigation. Misconceptions regarding the role records personnel and police supervisors play in the report review process are prevalent. Errors get overlooked, fingers are pointed, and officers feel frustrated.

Learn how to bring clarity, consistency, and buy-in to the importance of rejecting and correcting errors through a policy-driven quality control review process that ensures transparency, prevents risk in court testimony, and resolves the challenge of getting everyone on the same page. Learn how to review reports, correct errors, and document changes to reports the right way.

TRAINING GOALS

Helping agencies understand the correct approach to quality control of police reports;
Clarifying how reports should be reviewed, rejected, corrected, and by who;
Clarifying what types of mistakes should be rejected, and who should correct them;
Developing agency policy and procedure for quality control.

Specific Learning Objectives

Understanding what constitutes a mistake, and whether it can be corrected by records personnel, a supervisor, or only by the officer;
How to systematically review a report, identify errors, and develop consistent and transparent correction procedures;
How to track errors and build accountability for quality reporting with officers, supervisors, and records personnel.

What’s Included

Report scenarios, case studies, and exercises
Sample reports

Available for Additional Purchase

Report writing guide: how to write quality police reports to help ensure prosecution, and conviction.
NIBRS-based report writing manual (provided as a Word doc for agency-specific customization)

Upon registering, you’ll receive a link to join the webinar with instructions. Check your junk mail folder in case you don’t see it.

Included materials

Materials will be provided for download during the webinar including:

Course slides
Sample reports
Course certificate

Optional Materials For Purchase and Download When You Register

Case management course on-demand for your agency $49

Receive an on-demand version of our Case Management course to provide case management training to anyone in your department. This is a self-paced course to learn how to correctly manage case status and disposition in reports, and the procedures needed to correctly update cases. Learn how status and disposition fields in RMS function, when supplements must be written, and who should be authorized to change case status.

Customizable Departmental NIBRS Report Writing Manual $195

Get officers, records, and supervisors on the same page with what’s required for writing reports following NIBRS standards. The manual is designed to be customized to align with your existing policies and procedures. Preview here.

NIBRS data elements and definitions
Report writing standards
Scenarios for officers
Supervisor responsibilities
Report review & correction policy
Situations requiring a report
By the end of shift policy
How many reports do I write? (Time and Place Rule, Acting in Concert, Hotel Rule)
How crimes are counted
Clearing cases by exception
Unfounding cases
Error-tracking and performance metrics

Checks, credit cards, PO’s accepted.

DISCOUNTED PRICING

One person: $279

2nd person 25% off: $209.25

3rd person 35% off: $181.35

4th person (or more) 50% off: $139.50 each

Each person registered will receive a certificate.

Please note, the price for training is per-person. While it’s possible for multiple people to view the training online, the format of the training doesn’t change the value of the knowledge learned by each attendee. Just as if the seminar was in-person, we ask that you register each person who plans on participating and receiving the information that will be provided. Each will receive a certificate. Thank you.

COURSE CATALOG

Course catalog download 2024

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After registering, you can add additional courses if needed.

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Case Management On-demand Course

Receive a discounted on-demand version of our Case Management course to provide case management training to anyone in your department. This is a self-paced course with interactive scenarios, downloadable case management guides, and information about managing case status and disposition correctly, ensuring the proper change of RMS status options, and the procedures needed to correctly update cases. Learn how status and disposition fields in RMS function, how they impact NIBRS, and who should be authorized to change case statuses.

Case Management Guide

This is a very helpful written guide to ensuring Case Status and Disposition is selected correctly in police reports/cases. These fields determine if the report is counted for NIBRS correctly, and if the case is eligible purging once the retention period has been met. Distribute to your personnel. Preview it here.

NIBRS Offense Cheat Sheet

A great NIBRS coding, lesser included offense, and mutually exclusive offense cheat sheet and matrix. Share with your personnel. Preview it here.

NIBRS Report Writing Manual

Designed for officers, supervisors and records personnel, this NIBRS report writing manual will guide your agency through writing, reviewing and approving NIBRS based police reports. Upon registering for the seminar, this manual will be emailed to you automatically. It is an editable MS Word document designed to be edited according to your department's procedures. Preview the manual here.

Report Writing Guide

Get better quality, more consistent police reports with fewer mistakes. Great for new officers and FTO programs. Includes how to write a chronological, fact-based report with sufficient investigative details using proper grammar and sentence structure. Also includes sample report narratives, use of acronyms vs. names, and the importance of quality reporting. Preview the manual here.

Records Unit SOP

Written for today’s modern operations, our policies actually represent how business is done today. This is a customizable policy that should be edited further to align with your departmental protocols. What’s inside: retention and destruction policy, report review and correction policy, release policy, duties and responsibilities, definitions, security of records. Upon registering, the policy will be emailed to you as a MS Word document which can be customized to your department's protocols. Preview the policy here.

Records Management SOP

Reduce agency risk and get everyone on the same page with our comprehensive Records Management SOP. Upon registering, the policy will be emailed to you as a MS Word document which can be customized to your department's protocols. It includes policy governing records retention, release, security, access, and systems that can be customized to your department's protocols. Preview the policy here.

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Upcoming Dates

01/28/2025: 9:00 AM - 3:00 PM PST
03/11/2025: 9:00 AM - 3:00 PM EST

Pleasant Hill PD

“I have attended many seminars and training classes over the last 20 years in law enforcement; I have to say with certainty, yours was simply amazing. You are very informed about the topic you teach. VERY informed.”

SEE WHAT LAW ENFORCEMENT SAYS ABOUT PRI

“Compared to other records seminars, this blows them out of the water!! Not the same dry instruction, but actual real world conditions. The ideas for improving ‘systems’ and ‘people’ were sound and logical. Fantastic!”

Sunrise Police Dept.

“Records management seminar is a must for anyone who deals with records–very informative class, extremely knowledgeable instructor. Send your employees–it’s worth every penny.”

SEE WHAT LAW ENFORCEMENT SAYS ABOUT PRI

“This class exceeded my expectations! We have already scheduled future training with PRI Management Group. We are looking forward to the next class.”

Ft. Lauderdale Police Dept.

“I attended the Crime Stats and UCR for the Police Executive seminar. As with the others, the class was very informative. Thanks for another great class!”

SEE WHAT LAW ENFORCEMENT SAYS ABOUT PRI

“One of the best paced and informative trainings I have attended. Material was spot on and great explanations of our laws and guiding authority.”

Avon Park Police Dept.

“I have attended other records management seminars in the past and this one was far above any of the others. Thanks for a great class.”

ACTUAL COURSE COMMENTS

“I really enjoyed the way every portion was explained. It wasn’t overwhelming, but it put into perspective the importance of running a good police records unit.”

SEE WHAT LAW ENFORCEMENT SAYS ABOUT PRI

“Ed is very personable and extremely knowledgeable about the police business. The stories are entertaining and have meaning to the topic at hand. Great incorporation of videos and images to liven up the lecture.”

ACTUAL COURSE COMMENTS

“We thoroughly enjoyed the style and presentation of this class. It was easy to understand and the instructor made the class entertaining. Never a dull moment.”

SEE WHAT LAW ENFORCEMENT SAYS ABOUT PRI

“No suggestions. really enjoyed the class. We will be taking the UCR class in March and are very excited to get everything started for our own records unit.”