PRI Consulting Services
We enable agencies to become models of information excellence through the effective management, accuracy and sharing of police, fire and justice records and data, public records and agency communications. Our strategic records and IT consulting methodologies ensure compliance with state records law, UCR and NIBRS standards and best practices. See some of our projects here.
Records Management
- Records management assessments
- Records policy/planning
- Code tables
- Business process design
- Inventories
- Retention schedules
- Records destruction
- Document conversion
Crime Data
- UCR/NIBRS auditing
- NIBRS conversion
- Performance audits
- Crime data
- Public records compliance
- Read about our NIBRS study participation
IT Solutions
- RMS/CAD project management
- Regional systems planning
- Solutions design
- Procurement and contracts
- Technical/functional requirements
- Training
- Implementation
- Data management
RMS Transition Solutions
Getting a new RMS requires change. That change will be for the better if…you plan accordingly. Otherwise your investment will be a loss. Workflows must change. People must adapt. The system must be used to its fullest.
Brochures
Records Management
Through industry standards and our own law enforcement experience, we are experts in police records management matters. Offering a full line of information management consulting and training services, we will get you organized, your space cleaned out and your people on board. We work around the country and follow each state’s specific requirements governing information management.
THE PROBLEM: no plan in place
- Are you building a records division from scratch?
- Are you implementing a new CAD/RMS?
- Do supervisors check reports like they should?
- Do your detectives keep case files in their desks?
- Are you handling expungements correctly?
- Is everyone on a different page?
- Are there boxes of old records that nobody knows what to do with?
- Does your agency keep everything, forever?
- See top 10 information management failures in law enforcement
State law typically requires agencies to have a formalized records management plan that governs the information management life-cycle:
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OUR SOLUTIONS
- Records management programs
- Policy development
- Training
- Record inventorying
- Record/data scheduling
- Records destruction
- Document conversion
THE PROBLEM: accuracy, timeliness, paper and more
- Is it taking too long to locate and obtain internal information?
- Are you implementing a data driven policing model and need timely information?
- Is the public having to wait 7-10 days to get copies of reports when it should only take 1-2 days?
- Do you have a room or warehouse full of old records that nobody knows what to do with?
- Are there no retention schedules in place?
- Is everyone on a different page?
- See the top 10 law enforcement information management failures
Our consulting services ensure your agency is spending resources wisely, providing superior customer service and is in compliance with the law.
Utilizing industry standards and our on the job experience in police records and I.T. units, we are able to conduct assessments, internal audits, and program development designed to streamline the management of agency-wide or unit level information: Incidents. Accidents. Arrests. Citations. Memorandum. Email. Use of force. Property records. Retention schedules and more.
Our Solutions
- Strategic planning
- RMS/CAD project management
- Policy development
- Records assessments
- Records scheduling & destruction
- Business process re-engineering
- Training manuals
THE PROBLEM: inaccurate data
Records management systems contain code tables which align report classifications (titles) and state statutes with a unique corresponding UCR or NIBRS code. Errors in these tables are the first place to look when your data is wrong. Meticulous review is required to ensure no errors exist in the thousands of statutes listed.
The time and resources needed to scour the vast amounts of data contained in records management systems are significant. The interruption of normal operations by spending time working to correct code table errors and historical records leads to a decrease in productivity, customer service, and report turnaround time.
Read our white paper on RMS code tables and how they impact the accuracy of your crime stats.
Our Solutions
We have extensive experience as RMS administrators with the ability to ensure your systems produce accurate data.
- Code table repair/development
- RMS administration
- New CAD/RMS project management
- Vendor selection and RFP services
- Implementation
- Training
THE PROBLEM: “That’s how we’ve always done it”
Good government is the goal and while many business processes are in place for good reason, some are not. “That’s how we’ve always done it” isn’t a good approach. As times and technology change, so must the way we handle information.
If it’s taking too long to process and move information within the agency then change is needed. If there are boxes full of old paper records collecting dust, it’s time for change. If records are still being printed out from RMS and filed, it’s time for help. If reports are being keyed in by hand…there’s a much better way of doing business.
Our Solution: it’s all about systems thinking and people’s performance.
Our strategic workflow analysis will lend a fresh pair of eyes to outdated information management practices. By working closely with your personnel and obtaining buy-in, we can successfully flatten organizational workflows and in turn significantly improve productivity. Our assessments include analysis of key concerns and development of new procedure including:
Is it time for change?
- Routing of records between divisions/units
- Inter-agency data sharing
- Report approval processes
- Accessibility to information
- Digital transformation
- Removal of unnecessary procedure
- Adoption of automated management tools
- Implementation of performance standards
- Organizational acceptance of change
- Top 10 information management failures in law enforcement
THE PROBLEM: “we want to go paperless.” Guess what…that’s the wrong approach.
It’s great that you want to operate more efficiently. “Going paperless” isn’t the way. Why you ask? Because most people think it means simply scanning records. Remove “going paperless” from your vocabulary. Introducing…
DIGITAL TRANSFORMATION
What we’re talking about here is fundamentally changing the way you create, share, store and retrieve information. It means building processes, forms and workflows which are 100% digital from start to finish. It means providing your citizens, partner agencies and employees better service, faster access to records and the ability to better control the security of information.
Did you know?
- Paper forms and signatures are the least secure format for information? Try forging an electronic form and digitally encrypted, password protected signature.
- Paper forms routinely get lost. Electronic records can be found with the click of a mouse.
- The law says digital records and signatures constitute the same exact thing as paper and pen. Scanned records become the original when scanned, and are perfectly legal and valid in court.
- Digital signatures are just like signing with a pen in the eyes of the law. And they can’t be forged.
DIGITAL FORMS
Imagine being able to create, sign, send and store all of your agency forms electronically- no paper, no inter-office mail, no lost forms. Fast, secure, organized. The efficiency gained with digital transformation is something to brag about. Good government. Wise stewardship of tax payer dollars. Employee satisfaction. Frankly speaking, insisting on maintaining paper is why citizens are so often so frustrated with government. We can fix this.
We provide the systems, procedures, workflows and training to transform your operations and enable electronic:
- Rosters
- Leave slips
- Training requests
- Tow sheets
- Watch orders
- FTO forms
- Arrests
- Booking sheets
- Inmate forms
- Warrants
- Memos
- Personnel files
Audits and NIBRS Conversion
We take a holistic approach to assessing and resolving crime data inconsistencies by assessing
all phases of police reporting, review, and UCR/NIBRS compilation and production. We will resolve
your UCR challenges and get your agency converted to NIBRS smoothly here.
The Problem
The increase of scrutiny on today’s crime stats is an ever growing issue that has led to many high profile investigations of numerous law enforcement agencies. Are your crime stats accurate? Is your agency recording and reporting crime correctly? Are you prepared to switch to NIBRS? We are UCR/NIBRS experts.
RMS code tables containing errors, a lack of quality control, inconsistent training and problematic workflows all contribute to problematic data.
Our Solutions
Read how our experts were invited to serve on the FBI and National Academy of Sciences panel convened to modernize the nation’s crime reporting program.
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Producing accurate crime statistics requires taking a holistic approach to crime reporting. We provide assistance with ensuring your crime stats are accurate through GAGAS compliant methodologies:
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- Reporting Assessments
- Training Services
- Audits
- NIBRS Conversion Solutions
- Code Table Repairs
- Business Process Re-engineering
We are certified auditors through the International Law Enforcement Auditors Association.
Statement of Objectivity
PRI Management Group is an independent entity that works free of any and all personal, external and organizational impairments to independence, third-party personal, business or financial affiliations that would prevent or impair objectivity in our work, and works in accordance with Generally Accepted Government Auditing Standards. We are 100% objective in our work and provide both audit and attestation engagements according to GAGAS standards.
Management consulting and IT solutions.
As new technologies continue to emerge, finding the right fit specific to your agency is important. We provide sound records management, efficient business process design and technology consulting services on time and within budget.
CAD/RMS Project Management
The burden on operations that comes with researching, purchasing, and implementing new technology can be overwhelming and costly. We work to ensure project success on time and within budget.
- RFPs
- Vendor evaluation
- Project management
- Technology needs assessments
- Business process assessments/re-engineering
- System implementation
- Planning sessions
- Training
You’ve decided to make the jump to a new RMS or other technology solution and want to make sure you get the most out of your investment financially and professionally. Wouldn’t you use the expertise of someone who has been down that road? From vendor evaluation and selection to technology assessments, PRI Management Group protects your interests and keeps your project on track.
IT Solutions
It’s all about managing information better.
We specialize in integrating technology into the police records management and communications functions. Our years of on the job experience means we know what questions to ask of vendors and what the expectations are of forward thinking law enforcement agencies. We manage and provide IT related services for:
- RMS/CAD
- Electronic citations
- Data management
- Mobile computing
- Web-based report retrieval/e-commerce
- Case management
Don’t go paperless. Do DIGITAL TRANSFORMATION.
What we’re talking about here is fundamentally changing the way you create, share, store and retrieve information. It means building processes, forms and workflows which are 100% digital from start to finish. It means providing your citizens, partner agencies and employees better service, faster access to records and the ability to better control the security of information.
Top 5 Signs It's Time for Change
Despite having an RMS, you’re printing out and filing every report. This is not good. Why have an RMS then? The amount of time, energy and money being wasted on this unnecessary effort is profound.
Your agency forms are on paper or worse, are electronic but get printed and filled out with a pen.
You send agency forms via inter-office mail.
Your officers have to sign their police reports. What for?
You still utilize a fax machine.
Why do you insist on paper?
Frankly speaking, insisting on maintaining paper is one reason why citizens are often so frustrated with government- inefficiency. Imagine being able to create, sign, send and store all of your agency forms electronically- no paper, no inter-office mail, no lost forms. Fast, secure, organized. The efficiency gained with digital transformation is something to brag about. Good government. Wise stewardship of taxpayer dollars. Employee satisfaction.Digital Forms
We provide the conversion, procedures, workflows and training to transform your operations and enable electronic:
+Rosters
+Leave slips
+Personnel files
+Training requests
+Tow sheets
+Watch orders
+FTO forms
+Arrests
+Booking sheets
+Inmate forms
+Warrants
+Memos
+Policy documents
+NCIC logs
Did you know?
The law says digital forms are no different than paper forms. Digital signatures are perfectly legal, valid and acceptable for most types of legal documents and all types of administrative forms.
Digital forms and signatures are more secure than paper. Paper forms frequently get lost. Digital forms can be recovered with the click of a mouse. Wet ink signatures are easily forged. Try forging a password protected, digitally encrypted signature. In the eyes of the law, electronic records carry the exact same legal value as paper copies and can be used as evidence in a court of law.
How does it work?
For a reasonable fee, we’ll inventory all your forms, create a master forms index and convert them all to secure fillable format.
We’ll assess your workflows, determine which forms really require a signature, obtain digital certificates and implement digital signature capabilities.
We’ll build the necessary workflows, folder structures and attachment capabilities to enable consistent forms and records management across the agency. One copy, one place, all the time. Then we’ll train everyone in how it all works.
HOW TO BRING US ON BOARD
We provide fixed price consulting packages based on what is required to accomplish your end goals. Our valued-based pricing model prevents runaway hourly costs and provides you up-front what all costs will be. Contact us to request a proposal. Please be prepared to provide specific descriptions of your needs, workload metrics, agency demographics and time frame for the project.