Available dates
- 04/01/2026 | 9:00 AM - 11:30 AM EST
- 04/29/2026 | 9:00 AM - 11:30 AM EST
- 06/10/2026 | 9:00 AM - 11:30 AM PST
Overview
Seminar Overview (live online)
Who should attend?
- Records personnel
- Communications personnel
- Investigative personnel
While all departments are required to complete the monthly state/NCIC validation process in a standardized manner, many of them are missing key steps. This can lead to inaccurate reporting and critical leads not being followed up on by investigators.
While validations ensure accurate and timely information is maintained in criminal justice systems, they are also designed to ensure agencies have the current information needed to correctly follow-up on investigative leads.
For hands-on, systems training, contact your agency’s TAC. We do not teach technical process information in this class- this is about policy, risk, and internal agency processes that many agencies miss.
Course Highlights
- Does your validation process include contacting victims/reporting parties to check for updated information?
- Are supplements being written when new information comes to light?
- Are second party checks done when modifications are made to the entry?
- Are other changes to the entry documented in your records?
Upon registering, you’ll receive a link to join the webinar with instructions. Check your junk mail folder in case you don’t see it.
course material
Included materials
Materials will be provided for download during the webinar including:
Course slides
Articles of interest
Course certificate
Course slides
Articles of interest
Course certificateOptional Materials For Purchase and Download When You Register
Case management course on-demand for your agency $49
Receive an on-demand version of our Case Management course to provide case management training to anyone in your department. This is a self-paced course to learn about managing case status and disposition correctly, ensuring the proper change of RMS status options, and the procedures needed to correctly update cases. Learn how status and disposition fields in RMS function, when supplements must be written, and who should be authorized to change case status.
Records Employee Performance Improvement Plans on-demand $49
Improving employee performance and resolving “issues” comes down to having quantifiable accountability measures. Learn how to develop and implement an employee performance improvement plan (PIP) in this interactive, self-paced course. The course includes downloadable sample PIP’s and forms for tracking performance. Learn about the “Meeting” and importance of notifying employees of deficient performance, developing performance standards, tracking key performance indicators (KPI), how to initiate a PIP, documenting performance and conversation points, and what to say and how to say it.
Customizable Departmental NIBRS Report Writing Manual $195
Get officers, supervisors, and records personnel on the same page with writing reports according to NIBRS standards. A comprehensive manual which can be customized to your existing policies and procedures. Preview here.
- NIBRS data elements and definitions
- Report writing standards
- Scenarios for officers
- Supervisor responsibilities
- Report review & correction policy
- Situations requiring a report
- By the end of shift policy
- How many reports do I write? (Time and Place Rule, Acting in Concert, Hotel Rule)
- How crimes are counted
- Clearing cases by exception
- Unfounding cases
- Error-tracking and performance metrics
Records Unit and Records Management Policies $9.99
Drafting policy isn’t easy, but ours makes it a whole lot better. Written for today’s modern operations, these 2 policies establish S.O.P. for records management and for records unit operations. Insert your state’s statutory references and agency protocols. Preview them here.
pricing
Checks, credit cards, PO’s accepted. Payment information is provided during the registration process.
DISCOUNTED PRICING
One person: $159
2nd person 25% off: $119.25
3rd person 35% off: $103.35
4th person (or more) 50% off: $79.50 each
Each person registered will receive a certificate.
Please note, the price for training is per-person. While it’s possible for multiple people to view the training online, the format of the training doesn’t change the value of the knowledge learned by each attendee. Just as if the seminar was in-person, we ask that you register each person who plans on participating and receiving the information that will be provided. Each will receive a certificate. Thank you.
How To Do Validations Right
Validations are a hidden area of risk, and many agencies are missing key steps of what’s required to do them correctly. In this class we cover: the requirement to recontact victims, documenting changes, writing supps, and notifying investigators of updated information. Learn about the steps you may be missing and how to ensure a correct process in this 2.5 hour course. For hands-on, systems training, contact your agency’s TAC.
DISCOUNTED PRICING
2nd person 25% off $119.25
3rd person 35% off $103.35
4th person (or more) 50% off $79.50
We recommend these companion courses:
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Public/Open Records 101 for Officers
This introductory course is designed to convey the importance of public records compliance and how to avoid violating the law in this litigious area of law enforcement. The course provides sworn personnel with a practical, non-state-specific overview of public records principles and their day-to-day impact on policing. Participants learn what constitutes a public record, common law enforcement records subject to disclosure, and the officer’s responsibilities in record creation and documentation. 2-hours.
$159.00
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Managing FIRE/EMS Records On-Demand
An introductory course to learn about the requirements and best practices of managing fire/EMS records to ensure compliance and less risk stemming from improper management of agency information. 2-hours. You will be able to start/stop the video as needed.
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Writing Reports NIBRS Style
Compliance with NIBRS requires a new approach to report writing. Learn the nuances of writing reports according to this standard.
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Calculating How Many Personnel You Need in Records
Learn how to calculate how many personnel are required in your records unit. 2-hours.
$159.00
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Crime Stats & NIBRS for the Police Executive On-Demand
This is a recording of a previous live presentation of the webinar. Learn what you need to know to understand, explain, review, and report your crime statistics correctly. You will be able to start/stop the video as needed and will receive a link to view it after purchase.
$249.00
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Records Management in Your State: Legal Requirements and Best Practices for Law Enforcement (State-Specific)
Learn how to properly organize, secure, and maintain police records while ensuring compliance with legal and regulatory requirements. State-Specific 4-hours. (Formerly Managing Police Records).
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Records Retention Schedules 101
A primer on interpreting and applying records retention schedules to records management.
$149.00
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AI in Law Enforcement: Ethical, Accurate, and Accountable Use in Reporting and Public Records
This course empowers officers to use AI responsibly, and records personnel to understand its use and importance of quality control, boosting efficiency without compromising legal integrity or professional standards. It includes discussion regarding technology options, review/approval requirements, and feedback from agencies which have implemented these tools.
$179.00
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Redacting and Releasing Law Enforcement Reports (State-Specific)
This seminar will provide agency personnel with hands-on experience identifying and redacting law enforcement reports, including discretionary release of investigative information. State-Specific 2-hours.
$159.00
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Public/Open Records for Law Enforcement (State-Specific)
Start here if you would like to learn more about your state’s statutes, attorney general opinions and court decisions related to releasing law enforcement information found in incident and offense reports, investigative records, and law enforcement recordings such as dash camera and BWC videos. State-Specific 4-hours. See our BWC Video Release and Redaction course for hands on application of redactions training, and detailed review of legislative requirements for video records. (Note: This course content was formerly included in Releasing/Redacting Records).
Approved for 4 hours of Legal Studies for MO POST (Control #30457).
$199.00
