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Low-cost innovation for small agencies needing help.

Designed to provide a quick and easy way to bring PRI to your department.

Records
Services

Workshops

and Training 

Policy & Schedules

Here’s How It Works

Review your options below.

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Services for Small Budget/Small Agency Services

Basic Records
Assessment

$6,500

Good for agencies experiencing high report turnaround and public records request response times, backlogs, and operational challenges.

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Add-on Options

Basic Staffing
Analysis

$7,500

Good for agencies needing to verify, with quantifiable data, if additional staffing is needed in Records.

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Basic Crime
Data/Reporting Audit

$8,500

Good for agencies experiencing low quality report writing, ineffective quality control, problematic NIBRS reporting, and inaccurate data.

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Add-on Options
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Records Management Workshops and Training

Remote Records Retention & Destruction Workshop

$3,250

Good for agencies needing expert guidance and standardized procedures for efficiently inventorying, documenting, and destroying records.

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Onsite Records Retention & Destruction Workshop Services

$7,750

Good for agencies needing more in-depth, in-person expert guidance and standardized procedures for efficiently inventorying, documenting, and destroying records.

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Public Records & Retention Compliance Training

$2,500

Good for agencies only requiring training for department personnel in state public records law and retention schedules.

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Other Add-on/Services

Add-on Retention Schedule Option

$3,950

PRI will conduct the legal and policy research required to develop and provide an updated or new retention schedule for departmental records agency-wide.

Records Policy and Procedure Manual

$2,500

PRI will draft an agency-specific records management policy and procedural manual to provide standardized procedures for: 

  • Records operations, organizational structure, work allocation;
  • Report review and corrections;
  • Annual retention/purge procedures;
  • Routing of records;
  • Management of records electronically;
  • Customer service/front counter operations;
  • Document imaging and attachment procedures.
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Basic Records Assessment ($6,500)

GOOD FOR...

Agencies experiencing high report turnaround and public records request response times, backlogs, and operational challenges.

WHAT'S INCLUDED...

A one-week basic records assessment to modernize records operations, achieve compliance, and reduce backlogs, delays, and risk. PRI will:

  • Inventory work tasks and develop as-is and recommended to-be workflows which can be used to identify redundant procedure, standardize operations, and provide a visual aid for training new employees.
  • Conduct interviews and job observations to identify areas needing improvement.
  • Document all findings and provide written recommendation for resolving concerns.
This package offers 2 add-ons, click here for details.

Remote Records Retention and Destruction Workshop ($3,250)

GOOD FOR...

Agencies needing basic guidance and standardized procedures for efficiently inventorying, documenting, and destroying records.

WHAT'S INCLUDED...

  • A single day of remote training in records inventory and purge procedure based on local, state, and administrative requirements;
  • Learn how to develop an annual records retention and purge program;
  • Get recommendations for needed revisions to current retention schedules;
  • Learn how to incorporate the information needed from the local court, prosecutor, property/evidence, and investigations stakeholders to purge records;
  • Train staff on best practices for maintaining records electronically.

1) Records Policy and Procedure Manual ($2,500)

PRI will draft an agency-specific records management policy and procedural manual to provide standardized procedures for:

  • Records management operations, organizational structure, work allocation;
  • Report review and corrections;
  • Annual retention/purge procedures;
  • Routing of records;
  • Management of records electronically;
  • Customer service/front counter operations;
  • Document imaging and attachment procedures.

2) GovQuest System $2500 Annually

PRI will provide an agency license for use of our online public records request management system. Includes instant access enabling requests to be submitted, tracked, assigned, and fulfilled online, including payment for records. Support is included.

See details here.

 

Basic Staffing Analysis ($7,500)

GOOD FOR...

Agencies needing to verify, with quantifiable data, if additional staffing is needed in Records.

 

WHAT'S INCLUDED...

PRI will provide a basic staffing analysis to determine appropriate staffing levels. PRI will:

  • Conduct a work task inventory to identify and document all work activities.
  • Gather historical and current workload volumes for each work task, extrapolated over a 1-year period.
  • Determine, in collaboration with records staff, an average time measurement for each work task.
  • Complete interviews with select staff to evaluate workload and personnel perceptions and challenges.
  • Calculate the required staffing levels.
  • Provide written findings and recommendations.

Basic Crime Data/Reporting Audit ($8,500)

GOOD FOR...

Agencies experiencing low quality report writing, ineffective quality control, problematic NIBRS reporting, and inaccurate data.

WHAT'S INCLUDED...

PRI will assess the full crime reporting process to identify causes of errors, report delays, and inaccuracies in crime data. PRI will:

  • Review a sampling of reports to determine error types and sources of errors.
  • Conduct a forensic review of the RMS to include identifying coding errors in the statute table.
  • Assess current approaches to reviewing, rejecting, and correcting reports.
  • Provide NIBRS report writing and compliance training (one-day live online, interactive workshop).
This package offers an add-on, click here for details.

Basic Crime Data/Reporting Audit Add-on ($500/month)

What's Included...

Monthly subject matter expertise and support to assist with NIBRS reporting and system related questions and issues. This includes:

  • A dedicated support consultant who will remain available to answer questions and provide subject matter expertise related to the proper transition to NIBRS reporting and coding of reports;
  • Access to on-demand training for personnel including recorded versions of all PRI NIBRS-related training webinars.

Remote Records Retention and Destruction Workshop ($3,250)

GOOD FOR...

Agencies needing basic guidance and standardized procedures for efficiently inventorying, documenting, and destroying records.

WHAT'S INCLUDED...

  • 2 days of remote training in records inventory and purge procedure based on local, state, and administrative requirements;
  • Learn how to develop an annual records retention and purge program;
  • Get recommendations for needed revisions to current retention schedules;
  • Learn how to incorporate the information needed from the local court, prosecutor, property/evidence, and investigations stakeholders to purge records;
  • Train staff on best practices for maintaining records electronically.

1-Week Records Retention Workshop | Policy & Program Development ($7,750)

GOOD FOR...

Agencies needing expert guidance and standardized procedures for efficiently inventorying, documenting, and destroying records annually.

WHAT'S INCLUDED (onsite):

We'll work with you to develop retention schedules, and a departmental annual records management plan and purge process:

  • Demonstrating process for inventorying and purging records according to state and local requirements;
  • Learn how to identify records values and eligibility for purging;
  • Agency-specific/customized records retention and destruction manual;
  • Digital, shareable records inventory and purge forms

Public Records & Retention Compliance Training ($2,500)

WHAT'S INCLUDED

1-day live, online training in state law, administrative code, and attorney general opinions governing the redaction, release, maintenance, and destruction of records. Package also includes advisory services:

  • Review and explanation of public records law;
  • Process for implementing annual records management/purge plan;
  • Procedures for achieving compliance with retention schedules and identifying what records are eligible for destruction, taking into account disposition, NCIC information, investigative value, and litigation.
  • PRI will review current indexing and purge process, and make recommendations for how to develop an annual purge program.

Add-on Retention Schedule Option ($3,950)

PRI will conduct the legal and policy research required to develop and provide an updated or new retention schedule for departmental records agency-wide.

Records Policy and Procedure Manual ($4,950)

PRI will draft an agency-specific records management policy and procedural manual to provide standardized procedures for:

  • Records management operations, organizational structure, work allocation procedure;
  • Report review and corrections;
  • Annual retention/purge procedures;
  • Routing of records;
  • Management of records electronically;
  • Customer service/front counter operations;
  • Document imaging and attachment procedures.