THE PROBLEM
Properly maintaining police records is an issue of growing concern. Historically law enforcement has maintained records longer than they should be kept, thereby creating unecessary liability.
When law enforcement agencies are sued, the evidence used against them is their very own documentation. With our 20 years of law enforcement experience we have recognized that destroying records requires a balancing act between 3 competing needs: the need to maintain potential investigative/intelligence information, to avoid liability, and to comply with accreditation and state standards.
IT”S NOT JUST PAPER ANYMORE
When it comes to destroying records according to retention schedules things aren’t as easy as they used to be. Today records are maintained on paper, in RMS, CAD, MFR, email, networks, and back-up storage media. Managing the disposition of information across the spectrum of these entities is a challenge.
While a document may have been destroyed it may still exist electronically. If a request is submitted for the information it may still be subject to release.
THE SOLUTION
We develop agency/state specific law enforcement records retention schedules and disposal management solutions in compliance with your state’s retention schedules. We can manage and oversee the annual destruction process of agency-wide documentation, freeing up the time for your personnel to continue daily operations.
- Annual disposition plans
- Management of document destruction processes
- Warehouse management solutions
- File/data indexing, storage, and maintenance oversight
